Monitoring and Evaluation follows Baseline Survey through Impact assessment and Benefit audit as linked to Project Cycle Management
Monitoring aides Planners and development practitioners to “track the progress of development activities during implementation and remain alert, in case of short falls or deviations, for early corrective actions”. Evaluation, On the other hand, assists them to “determine systematically and objectively the relevance, efficiency and effectiveness of development activities and their impact on the intended beneficiaries”. The evaluation further helps to learn lessons for further development planning , i.e.-better formulation and implementation of projects and programmes
A project implementation comprises the conversion of a set of resources or inputs into a certain desired results or objectives i.e. output, effects, impacts, etc., through a set of compact activities. Monitoring and evaluation provides spontaneous, continuous and regular information for carrying out such management functions like controlling, steering, internal evaluation, re planning and reporting relating to implementation and accomplishment of planned objectives of a project.
Monitoring is a function carried out during implementation; on the other hand , evaluation is a function carried out 91) during implementation (on –going evaluation); (2) at completion (terminal evaluation); and (3) some years after completion (ex-post evaluation) or impact evaluation.
Monitoring and evaluation are related and form an unified system: both monitoring and evaluation are tools for compiling and analyzing data and producing information for decision making.Administrative reports such as progress reports on physical and financial inputs and outputs, supplemented by investigative studies or in-depth analysis of persistent problem areas, provide the information base for monitoring. Monitoring analysis, supplemented by additional in-depth studies, provide the information base for on-going evaluation. In turn the two processes together, supplemented by data about the socioeconomic status and well being of the beneficiaries before and after the project , provide the information base for ex-post or impact evaluation .
Baseline survey or base line information is a precondition for comparing the before and after project implementation levels via-à-vis the impact evaluation and benefit audit.
Monitoring and evaluation should follow the relevant logical frame-work and its contents via-a-vis the objectives at different hierarchical levels such as goals-impact, purpose-effects-outcome, results-outputs, major activities, etc. and related assumptions as well as different indicators as determined for each objective levels. Project Planning Matrix(PPM) is a summary reference document for monitoring and evaluation. Objectively verifiable indicators (OVI) are used to carry out monitoring and evaluation.
Project implementation and project Monitoring and Evaluation are two vital parts of project cycle management. Project monitoring and evaluation is again an integral part of project implementation and management. Consequently successful project cycle management is linked to successful project implementation which is again linked to effective monitoring and evaluation. Impact evaluation or benefit monitoring can tell us about the success of a project when compared with base line information.
Monitoring and Evaluation especially the Result Oriented Monitoring and Evaluation appears to be a most powerful and essential management tool for steering as well as assessing the progress and impact of any project implementation. Justifiably, a Monitoring and Evaluation Frame-work that is designed and formulated professionally will be able to meet this requirement produce desired success. Contact here for support.